Board of Directors
The Board of Directors consists of a maximum of 14 Directors, the Past President and an Athlete’s Representative.
The Board elects four Directors to serve as Officers of the Association - President, Vice President Finance and Administration, Vice President Communications and Vice President Sport Development. The Officers of the Association and the immediate Past President form the Executive Committee of the Association.
The remaining Directors are Members-at-Large. The Board of Directors provides leadership and strategic direction for the association. The Board is responsible to establish the overall priorities, mandate and vision for the association and ensuring the effective implementation of policies and programs.
Responsibilities of the Executive Committee
- Conduct the day to day affairs of the association between meetings of the Board of Directors. It should be understood that the Executive Committee may exercise all powers of the Board but at all times are accountable to the Board of Directors for all decisions and actions.
- Hire staff as required.
- Ensure the proper conduct of all staff and volunteers involved in Association business.
- Determine personnel policies on behalf of the Board.
- Determine signing officers for the Association.
- Ensure that the proceedings of all meetings of the Association are accurately recorded and distributed to the appropriate persons no later than 14 days prior to the next meeting.
- Ensure all Committees are functioning effectively and working towards the priorities, goals and objectives of Synchro Saskatchewan.
- Report all actions and decisions of the Executive to the Board for approval and ratification in a timely and accurate manner.
Responsibilities of Board Members
Serving on the Board of Synchro Saskatchewan is a commitment to actively work towards the development of the sport and the association. This commitment includes the following responsibilities:
- Provide leadership and vision for the Association.
- Attend and actively participate in all meetings of the Board of Directors.
- Active involvement in one or more committees.
- Represent the membership at large and not be guided by interest in a particular club, group, or program area. Act in the general interest of all members to ensure Synchro Saskatchewan develops policies and programs which are universally fair and objective.
- Be informed about the background of issues in order to discuss them responsibly, stay informed of issues by regularly reading circulated information and questioning when appropriate.
- Know and understand the roles and responsibilities of the Board, Committees and Staff members.
- Adequately prepare for meetings - review minutes of the last meeting, reports for upcoming meetings, review policy and procedures as appropriate.
- Endorse collective decisions of the Board publicly (even if you may not share them personally). Be a booster and not a complainer outside the Board.
- Insist on adequate preparation from the staff.
- Accept promotion or special assignments and projects only if the Board Member is confident that he/she will do well for the organization and have the time, interest and ability to undertake the task.
- To remember that a Board Member holds a position of trust and must maintain confidentiality in all matters relating to Board and Association business.
Characteristics of a Good Board Member
Dedication. A Board Member should be willing to give up some time on a regular basis.
Interest. A Board Member should have a desire to work at improving the programs and operations of Synchro Saskatchewan and the sport of synchronized swimming.
Integrity. A Board Member should be above suspicion of improper ties, such as conflict of interest.
Discretion. A Board Member will understand the importance of confidentiality in Association matters and will behave accordingly.
Communication Ability. A Board Member needs to be able to articulate their views clearly to others.
Common Sense. A Board Member need not have sport, financial or administrative experience or training. They do need the ability to make reasonable decisions based on clear thinking and an assessment of information provided to them.
Accountability. A Board Member must have enough faith in their decisions to be willing to be held legally and ethically accountable for them.
Suitability. A Board functions best as a team. A good Board Member is one who can work well with other members.
Confidence. A Board Member should be confident enough to have their performance judged by themselves and others.